skip navigation

Staff Registration

Overview

Pursuant to Policy 4.07, US Club Soccer staff registration is required of all Direct Participating Adults as a condition to participation in US Club Soccer activities. In short, a Direct Participating Adult is anyone directly affiliated with US Club Soccer or a Member Organization who has regular contact with Youth Participants.

More specifically, “Participating Adult” means any adult individual US Club Soccer or a Member Organization authorizes, approves or appoints to have regular contact with Youth Participants in activities within US Club Soccer’s jurisdiction. This includes, but is not limited to, coaches, club and team administrators, sports medicine/health care professionals, and anyone traveling as a member of a team delegation. There are two types of Participating Adults:

  1. Direct Participating Adult: Directly affiliated with US Club Soccer or a Member Organization.
  2. Third-party Participating Adult: Not directly affiliated with US Club Soccer or a Member Organization, such as athletic trainers from a hospital/healthcare system that a Member Organization uses for a game(s). More information about requirements for Third-party Participating Adults is available in US Club Soccer's Athlete and Participant Safety/Risk Management Policies.

Direct Participating Adults who are not registered with US Club Soccer are not allowed to participate in US Club Soccer activities, nor are they covered by US Club Soccer insurance. Member Organizations who are not in compliance with this requirement are subject to disciplinary action.

One is registered with US Club Soccer when all membership eligibility requirements are met. (See next section)

Membership Eligibility Requirements

Each requirement is detailed in the following sections.

  • Membership purchase (Usually completed by the club/organization’s registrar on behalf of the individual being registered)
  • Background screening
  • SafeSport training
  • Sideline Sports Doc (SSD) training
  • Disqualification/suspension verification (Verified internally by US Club Soccer once all other membership eligibility requirements are complete)

Purchase Membership

This step is usually completed by the club/organization’s registrar on behalf of the individual being registered.

Competitive/super rec staff:

  • In US Club Soccer's new National Registration System (NRS) powered by SportsEngine, purchase a Staff - Competitive/Super Rec membership (instructions) for the individual(s) you are registering.
  • Upon purchase, an email will be automatically sent to the individual being registered with unique API links to easily complete any outstanding membership eligibility requirements. These links are also accessible via the user's SportsEngine dashboard.

Rec staff:

Cost:  Listed on the registration fees web page.

Background Screening

Competitive/super rec staff:

  • The person for whom a membership is purchased will receive a custom email ~24 hours later with links to complete any outstanding membership eligibility requirements. The links will also be available via the SportsEngine User Profile, or you may complete the background screening application directly via this link. Complete the background screening application via that link, and the result will automatically be reflected within your membership eligibility status in the NRS.

Rec staff:

Timeframe: The application must be completed no earlier than six months prior to your membership purchase. A "passed" status will validate your background screening membership eligibility credential for two Governing Seasons (the one in which you are registering, and the next).

Cost / Payment:  $18 per application, payable 1) by the person completing the application, or 2) clubs/leagues may cover the cost for their members by purchasing prepaid codes.

Purchase prepaid codes (for registrars):  Submit the Background Screening Prepaid Code Request Form. Once the unique, one-time-use codes are emailed to you, distribute them to your coaches/staff members to apply when completing the background screening application. Unused prepaid codes issued prior to April 26, 2019 are no longer valid. Affected clubs were emailed replacement prepaid codes. If you have questions, email prepaidcodes@usclubsoccer.org.

SafeSport Training

The U.S. Center for SafeSport Core online training covers the following subjects: sexual abuse, hazing, bullying, emotional misconduct, physical misconduct, harassment (non-sexual) and reporting obligations. Completion takes ~90 minutes, and you may save your progress and pick up where you left off at a later time.

Competitive/super rec staff:

  • Access the course via the unique link in the "outstanding membership eligibility requirements" email you will receive once a membership is purchased on your behalf. That link will also be available via your SportsEngine User Profile. Completion will automatically be reflected within your membership eligibility status in the NRS.
  • You may continue a partially completed training by accessing the same link.
  • If you already completed Core or Refresher Training via any method other than the unique link in the "outstanding membership requirements" email or your SportsEngine User Profile (ex: for U.S. Soccer or another org), upload your certificate into your background screening application for manual verification by US Club Soccer.

Rec staff:

  • Email SafeSport@usclubsoccer.org to receive an auto-reply with the U.S. Soccer access code and instructions.
  • Once the Core or Refresher course is completed, save the certificate from your SafeSport dashboard and upload it into your US Club Soccer background screening application. (Click here for instructions to access your certificate.)
  • To contact U.S. Center for SafeSport Technical Support, call (720) 676-6417 or complete this form. Do not contact technical support regarding the U.S. Soccer access code or how to access training, as they are unable to help. The access code may be obtained via the instructions above.

Cost / Payment:  Free.

Sideline Sports Doc (SSD) training

This six-chapter course is designed to improve on-field triage of the following key injury situations: 1) The SAFE Method – initial evaluation of an on-field injury, 2) ankle and foot injuries, 3) concussions, 4) fractures, 5) heat illness, and 6) knee injuries. It includes U.S. Soccer’s “Concussions in Soccer” video and other Recognize to Recover content. Completion takes ~60 minutes, and you may save your progress and pick up where you left off at a later time.

Competitive/super rec staff:

  • Access the course via the unique link in the "outstanding membership eligibility requirements" email you will receive once a membership is purchased on your behalf. That link will also be available via your SportsEngine User Profile. Completion will automatically be reflected within your membership eligibility status in the NRS.
  • You may continue a partially completed training by accessing the same link.
  • If you completed the course within the last 6 months via any method other than the unique link in the "outstanding membership requirements" email or your SportsEngine User Profile, upload your certificate (example image) into your background screening application for manual verification by US Club Soccer.

Rec staff:

  • Access the course via usclubsoccer.sidelinesportsdoc.com by using your existing account or registering for a new account.
  • Once completed, save the certificate (example image) from your SSD dashboard and upload it into your US Club Soccer background screening application.

Timeframe:  The course must be completed within six months of the date of your membership purchase or background screening application. Completion will validate your SSD membership eligibility credential for two Governing Seasons (the one in which you are registering, and the next).

Cost and payment:  $5 per person, payable 1) by the person taking the course, or 2) clubs/leagues may cover the cost for their members by purchasing bulk access codes.

Purchasing bulk access (for registrars or club officials):  Visit this web page to make a first-time bulk purchase and create a prepaid code to be used by your staff to access the course at no cost to them. If you have an existing code, you may view the status of, or purchase more, licenses by visiting this web page.

Contact

Questions? Please contact your respective US Club Soccer regional administrator: