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Staff Registration

Overview

Pursuant to U.S. Soccer rules, current US Club Soccer staff registration is required of all individuals coaching, managing or working with US Club Soccer-registered youth players. This includes, but is not limited to, all coaches, assistant coaches, and team managers assigned to a team with youth players, regardless of whether they are volunteers or paid staff, or registered with another U.S. Soccer member organization.

One is registered with US Club Soccer when all membership eligibility requirements are met. (See next section)

Individuals that are not currently registered with US Club Soccer are not allowed to participate with US Club Soccer-registered youth players, nor are they covered by US Club Soccer insurance. Clubs/organizations whose members are not in compliance with this requirement are subject to disciplinary action.

Membership Eligibility Requirements

Each requirement is detailed in the following sections.

  • Membership purchase (Usually completed by the club/organization’s registrar on behalf of the individual being registered)
  • Background screening
  • SafeSport training
  • Sideline Sports Doc (SSD) training
  • Disqualification/suspension verification (Verified internally by US Club Soccer once all other membership eligibility requirements are complete)

Purchase Membership

This step is usually completed by the club/organization’s registrar on behalf of the individual being registered.

Competitive/super rec staff registering for the 2019-20 Governing Season:

  • In US Club Soccer's new National Registration System (NRS) powered by SportsEngine, purchase a Staff - Competitive/Super Rec membership (instructions) for the individual(s) you are registering.
  • Upon purchase, an email will be automatically sent to the individual being registered with unique API links to easily complete any outstanding membership eligibility requirements. Those links will also available in the person's SportsEngine User Profile.

Rec staff, or competitive/super rec staff registering for the 2018-19 Governing Season (ending July 31, 2019):

Cost:  Listed on the registration fees web page.

Background Screening

Competitive/super rec staff registering for the 2019-20 Governing Season:

  • Once a membership is purchased on your behalf, you will receive a custom email with links to complete your outstanding membership eligibility requirements. The links will also be available via your SportsEngine User Profile. Complete the background screening application via that link, and the result will automatically be reflected within your membership eligibility status in the NRS.

Rec staff or competitive/super rec staff registering for the 2018-19 Governing Season:

Timeframe: The application must be completed no earlier than six months prior to your membership purchase. A "passed" status will validate your background screening membership eligibility credential for two Governing Seasons (the one in which you are registering, and the next).

Cost / Payment:  $18 per application, payable 1) by the person completing the application, or 2) clubs/leagues may cover the cost for their members by purchasing prepaid codes.

Purchase prepaid codes (for registrars):  Submit the Background Screening Prepaid Code Request Form. Once the unique, one-time-use codes are emailed to you, distribute them to your coaches/staff members to apply when completing the background screening application. Unused prepaid codes issued prior to April 26, 2019 are no longer valid. Affected clubs were emailed replacement prepaid codes. If you have questions, email prepaidcodes@usclubsoccer.org.

Other:  Click here for instructions to add or replace SafeSport or Sideline Sports Doc certificates in your background screening application after submission.

SafeSport Training

The U.S. Center for SafeSport Core online training covers the following subjects: sexual abuse, hazing, bullying, emotional misconduct, physical misconduct, harassment (non-sexual) and reporting obligations. Completion takes ~90 minutes, and you may save your progress and pick up where you left off at a later time.

Competitive/super rec staff registering for the 2019-20 Governing Season:

  • Access the course via the unique link in the "outstanding membership eligibility requirements" email you will receive once a membership is purchased on your behalf. That link will also be available via your SportsEngine User Profile. Completion will automatically be reflected within your membership eligibility status in the NRS.
  • You may continue a partially completed training by accessing the same link.
  • If you already completed Core or Refresher Training via any method other than the unique link in the "outstanding membership requirements" email or your SportsEngine User Profile (ex: for U.S. Soccer or another org), upload your certificate into your background screening application for manual verification by US Club Soccer.

Rec staff, or competitive/super rec staff registering for the 2018-19 Governing Season:

  • Email SafeSport@usclubsoccer.org to receive an auto-reply with the U.S. Soccer access code and instructions.
  • Once the Core or Refresher course is completed, save the certificate from your SafeSport dashboard and upload it into your US Club Soccer background screening application. (Click here for instructions to access your certificate.)
  • To contact U.S. Center for SafeSport Technical Support, call (720) 676-6417 or complete this form.

Cost / Payment:  Free.

Sideline Sports Doc (SSD) training

This six-chapter course is designed to improve on-field triage of the following key injury situations: 1) The SAFE Method – initial evaluation of an on-field injury, 2) ankle and foot injuries, 3) concussions, 4) fractures, 5) heat illness, and 6) knee injuries. It includes U.S. Soccer’s “Concussions in Soccer” video and other Recognize to Recover content. Completion takes ~60 minutes, and you may save your progress and pick up where you left off at a later time.

Competitive/super rec staff registering for the 2019-20 Governing Season:

  • Access the course via the unique link in the "outstanding membership eligibility requirements" email you will receive once a membership is purchased on your behalf. That link will also be available via your SportsEngine User Profile. Completion will automatically be reflected within your membership eligibility status in the NRS.
  • You may continue a partially completed training by accessing the same link.
  • If you completed the course within the last 6 months via any method other than the unique link in the "outstanding membership requirements" email or your SportsEngine User Profile, upload your certificate (example image) into your background screening application for manual verification by US Club Soccer.

Rec staff, or competitive/super rec staff registering for the 2018-19 Governing Season:

  • Access the course via usclubsoccer.sidelinesportsdoc.com by using your existing account or registering for a new account.
  • Once completed, save the certificate (example image) from your SSD dashboard and upload it into your US Club Soccer background screening application.

Timeframe:  The course must be completed within six months of the date of your membership purchase or background screening application. Completion will validate your SSD membership eligibility credential for two Governing Seasons (the one in which you are registering, and the next).

Cost and payment:  $5 per person, payable 1) by the person taking the course, or 2) clubs/leagues may cover the cost for their members by purchasing bulk access codes.

Purchasing bulk access (for registrars or club officials):  Visit this web page to make a first-time bulk purchase and create a prepaid code to be used by your staff to access the course at no cost to them. If you have an existing code, you may view the status of, or purchase more, licenses by visiting this web page.


Contact

Questions? Please contact your respective US Club Soccer regional administrator